United Kingdom-Wakefield: YPO – 001019 Supply and Installation of Fitted Furniture and Supply of Library Shelving and Associated Products

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2020/S 215-528559/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: YPO
Postal address: 41 Industrial Park
Town: Wakefield
Postal code: WF2 0XE
Country: United Kingdom
Contact Person: The Contracts Team
Telephone: +44 1924664685
Email: contracts@ypo.co.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: YPO – 001019 Supply and Installation of Fitted Furniture and Supply of Library Shelving and Associated Products

Reference number: YPO001019
II.1.2) Main CPV code: 39100000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: YPO are looking for providers to be appointed onto a framework agreement for the provision of the design, supply, fit out and installation of fitted furniture and supply only of library shelving and associated products. The framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements.
II.1.5) Estimated total value:
Value excluding VAT: 7000000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title: Lot 1: Supply and Installation of Fitted Furniture – Standard Specification with National Coverage

Lot No:1
II.2.2) Additional CPV code(s)
39120000, 39141200, 39180000, 39200000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This lot is for the supply and installation of fitted furniture with a standard specification with national coverage.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2021-01-25End: 2025-01-24
This contract is subject to renewalyes Description of renewals:There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25 January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 2: Supply and Installation of Fitted Furniture – Standard Specification with Scotland Coverage

Lot No:2
II.2.2) Additional CPV code(s)
39120000, 39141200, 39180000, 39200000

II.2.3) Place of performance
Nuts code: UKM
II.2.4) Description of the procurement:
This lot is for the supply and installation of fitted furniture with a standard specification covering Scotland.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2021-01-25End: 2025-01-24
This contract is subject to renewalyes Description of renewals:There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25 January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 3: Supply and Installation of Fitted Furniture – Standard Specification with Wales Coverage

Lot No:3
II.2.2) Additional CPV code(s)
39120000, 39141200, 39180000, 39200000

II.2.3) Place of performance
Nuts code: UKL
II.2.4) Description of the procurement:
This lot is for the supply and installation of fitted furniture with a standard specification covering Wales.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2021-01-25End: 2025-01-24
This contract is subject to renewalyes Description of renewals:There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25th January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 4: Supply and Installation of Fitted Furniture – Standard Specification with North of England coverage

Lot No:4
II.2.2) Additional CPV code(s)
39120000, 39141200, 39180000, 39200000

II.2.3) Place of performance
Nuts code: UKC, UKD, UKE12, UKE2, UKE3, UKE4, UKF1, UKF21, UKF22, UKF3, UKG1, UKG2, UKZ
II.2.4) Description of the procurement:
This lot is for the supply and installation of fitted furniture with a standard specification covering the North of England.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2021-01-25End: 2025-01-24
This contract is subject to renewalyes Description of renewals:There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25 January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 5: Supply and Installation of Fitted Furniture – Standard Specification with South of England Coverage

Lot No:5
II.2.2) Additional CPV code(s)
39120000, 39141200, 39180000, 39200000

II.2.3) Place of performance
Nuts code: UKF24, UKF25, UKH, UKI, UKJ, UKK, UKZ
II.2.4) Description of the procurement:
This lot is for the supply and installation of fitted furniture with a standard specification covering the South of England.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2021-01-25End: 2025-01-24
This contract is subject to renewalyes Description of renewals:There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25 January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 6: Supply only of Wooden and Metal Library Shelving and Associated Products, with National Coverage

Lot No:6
II.2.2) Additional CPV code(s)
39120000, 39131000, 39141100, 39152000, 39155000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
This lot is for the supply only of wooden and metal library shelving and associated products and available nationwide.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2021-01-25End: 2025-01-24
This contract is subject to renewalyes Description of renewals:There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25 January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
tender documentation/ online tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: Please refer to the framework agreement terms and conditions located on our E-Procurement system. The web address can be found under procurement documents in ‘Communication’ Section in this notice.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators

In the case of framework agreements,provide justification for any duration exceeding 4 years:
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2020-12-04 Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2020-12-04 Local time: 14:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
VI.2) Information about electronic workflows
VI.3) Additional information:
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details:
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court of England and Wales
Town: London
Country: United Kingdom
VI.5) Date of dispatch of this notice:2020-10-30