United Kingdom-West Malling: Office supplies

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 056-093508/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU

Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Kent County Council (through KCS)
1 Abbey Wood Road, Kings Hill
West Malling
Postal code: ME19 4YT
United Kingdom
For the attention of: Mr Michael Smith
Phone: +44 1622236767
Email: psg@commercialservices.org.uk
Further information can be obtained from: Kent County Council (through KCS)
1 Abbey Wood Road, Kings hill
West Malling
Postal code: ME19 4YT
United Kingdom
For the attention of: Mr Michael Smith
Phone: +44 1622236767
Email: psg@commercialservices.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent County Council (through KCS)
1 Abbey Wood Road, Kings hill
West Malling
Postal code: ME19 4YT
United Kingdom
For the attention of: Mr Michael Smith
Phone: +44 1622236767
Email: psg@commercialservices.org.uk

Tenders or requests to participate must be sent to: Kent County Council (through KCS)
1 Abbey Wood Road Kings hill
West Malling
Postal code: ME19 4YT
United Kingdom
For the attention of: Mr Michael Smith
Phone: +44 1622236767
Email: psg@commercialservices.org.uk

I.2) Type of the contracting authority:
Regional or local authority
I.3) Main activity: General public services
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Kent County Council
County Hall
Maidstone
Postal code: ME14 1XQ
United Kingdom

Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
Stationary and Office Sundries.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies
Type of supplies contract: Purchase
Nuts code: UKJ4
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves the establishment of a framework agreement:
II.1.4) Information on framework agreement:
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 0
Duration of the framework agreement in years: 0
II.1.5) Short description of the specific contract:
Commercial Services is 1 of the largest trading organisations of its kind in Europe with a turnover in excess of 600 000 000 GBP and employing over 700 people from its base in Kent. Tracing its roots back to 1 902, as an education stores department for Kent County Council, Commercial Services has subsequently grown organically to supply an ever-increasing range of best value goods and services to other publicly funded organisations. These include local government, education establishments, the care sector and the emergency services.
KCS is a trading unit of Commercial Services and provides a purchasing, warehousing and distribution service to a wide ranging customer base within local government and associated public bodies in Kent, neighbouring counties and across the UK.
Kent County Council (the Council) is the largest local authority in England covering an area of 3 500 square kilometres. It has an annual expenditure of circa.1 000 000 000 GBP on goods and services and a population of 1 500 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils.
In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, KCS wishes to create a Framework Agreement (the Agreement) for the provision of Stationery and Office sundries.
The procurement process adopted by the Contracting Authority is based upon the ‘Open’ Procedure, as detailed in the ‘Public Contract Regulations 2015′.
Other public bodies will have access to this Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Agreement will be members, affiliates and associates of the Police Service, the Fire Service, the NHS and NHS Trusts, third sector organisations, academic centres (including Academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland.
The Agreement will also be open for use by all other local authorities and public sector bodies. Full details of the classification of potential Contracting Bodies and End User’s geographical areas and organisation classifications are detailed as follows:
Regions in England: Main Regions: East Midlands; West Midlands; East of England; South East; South West; North West; North East; Yorkshire and Humber; London or to individual administering Councils. See link:

Northern Ireland: Administered across 26 Districts of Northern Ireland. See link:

Scotland: Administered across 32 Council areas. See link:

Wales: Administered across 22 Council areas. See link:

Classification of End User Organisations
Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link:

Members of Procurement Consortia may also have access. Consortia includes:
CBC —
ESPO —
YPO —
Pro5 —
Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University. See links:

www.education.gov.uk/edubase
www.hefce.ac.uk

Police, Fire and Rescue and Maritime and Coastguard Agency Emergency Services:
See links:

NHS Bodies, the HSC (Northern Ireland) and Ambulance Services:
See links:

Central Government Departments and their Agencies:
See link:

Registered Charities:
See links:

Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. See link:

Northern Ireland: Administered across 11 Council areas. See link:

Scotland: Administered across 32 Council areas. See link:

Wales: Administered across 22 Council areas. See link:

Suppliers are advised that the Contracting Authority, its affiliates and/or authorised users, reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.
II.1.6) Common procurement vocabulary (CPV): 30192000, 30192100, 30192130, 30192132, 30192700, 30193200, 30196200, 30197220
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): NO
II.1.8) Lots:

II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
There are 6 individual product LOTs. These are:
1. Adhesive Tapes,
2. Office Books and Pads,
3. Office Fasteners,
4. Office Sundries,
5. Scissors,
6. Pencils, Markers and Sketching.
II.2.2) Information about options:
Options:no
II.2.3) Information about renewals:
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion:
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4) Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
III.2.2) Economic and financial ability:
III.2.3) Technical capacity
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: NO
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiatedNO
IV.2) Award criteria:
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
Y16048
IV.3.2) Previous publication(s) concerning the same contract:

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
21.04.2016 – 14:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
In days: 120 (from the date stated for receipt of tender)
IV.3.8) Conditions for opening of tenders:
Date: 21.4.2016 – 14:30
Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: No
VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go to www.kentbusinessportal.org.uk to register and express interest. To express interest select ‘Current Opportunities’, from the ‘Organisation’ drop down box select ‘Commercial Services’, click search and select the appropriate opportunity. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link is www.kentbusinessportal.org.uk/procontract/supplier.nsf Do not use this link now. Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. All Documents Pertaining to this Opportunity will be Available for Download via the Procontract Portal From The Outset. Please ensure you are able to download all files immediately after accessing the ProContract portal.
VI.4) Procedures for appeal:
VI.5) Date of dispatch of this notice:
17.03.2016