UNITED KINGDOM-West Malling: Supply of Education Management Systems _ Y20024

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-000795/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Kent County Council (t/a KCS)
Postal address: Head Office, 1 Abbey Wood Group, Kings Hill
Town: West Malling
Postal code: ME19 4YT
Country: United Kingdom
Contact Person: Mr Ian Day
Telephone: +44 1622236697
Email: ian.day@csltd.org.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:www.kentbusinessportal.org.uk
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:www.kentbusinessportal.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Supply of Education Management Systems _ Y20024

Reference number: DN520185
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The Framework Agreement covers the provision and installation of a full range of Education Management Systems. Education Management Systems provide establishments with the tools for the collection and management of data, providing efficient reporting and a means to communicate effective to all stakeholders with access anytime, anywhere. To manage data and resources efficiently, streamlining processes and providing workflows to improve the learning environment. Systems provided must have the ability to support individual and multigroup establishments of all sizes.

II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
48000000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
The Framework Agreement covers the provision and installation of a full range of Education Management Systems. Education Management Systems provide establishments with the tools for the collection and management of data, providing efficient reporting and a means to communicate effective to all stakeholders with access anytime, anywhere. To manage data and resources efficiently, streamlining processes and providing workflows to improve the learning environment. Systems provided must have the ability to support individual and multigroup establishments of all sizes. Indicative requirements include, but are not limited to, the following applications:
Indicative requirements include, but are not limited to, the following applications:
Analytics
Asset management
Attendance registers
Behaviour management
Billing
Budget planning
Clubs & trips
Diner
Document management
Financial management
Fund manager
General ledger
HR & payroll
Incident reporting
Income management
Lesson monitoring
Library
Parental communication
Personnel management
Progress tracking
Purchasing
Registration and admissions
Reporting data
Safeguarding
Salary projections
Special educational needs (SEN)
Student assessment management
Student options
Timetable management
Suppliers must have the capability to provide a wide range of Education Management Systems, including supply and installation.
Associated services may extend beyond the scope of the Services purchased and may include, but not be limited to;
• End user support
• Service desk
• Integration
• Installation
• Project management
• Training & consultancy
• Asset management
• Externally hosted systems
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 500000000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Other public bodies will have access to this Framework Agreement but may only do so with the agreement of the Contracting Authority. Full details of the classification of potential Customer’s geographical areas and organisation classifications are detailed as follows:
LOCAL AUTHORITY COUNCILS:
England:
County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link:

Northern Ireland:

Scotland:

Wales:

Isle of Man:

Channel Islands:

EMERGENCY SERVICES:
POLICE:
National

England

Northern Island

Scotland

Wales

Isle of Man

Channel Islands

FIRE and RESCUE
UK – England, Scotland, Northern Ireland, Wales, IOM

Channel Islands

MARITIME AND COASTGUARD AGENCY

Isle of Man

Channel Islands

NHS/HEALTH BODIES AND AMBULANCE SERVICES:
England

Northern Island

Scotland

Wales

Isle of Man

Channel Islands

CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES:

REGISTERED SOCIAL LANDLORDS:
Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.
England

Scotland

Northern Ireland

Wales

Isle of Man

Channel Islands

EDUCATIONAL ESTABLISHMENTS:
Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities.
UK – England, Scotland, Northern Ireland, Wales

Isle of Man

Channel Islands

CHARITIES
England and Wales

Scotland

Northern Ireland

Isle of Man

Channel Islands

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators

In the case of framework agreements,provide justification for any duration exceeding 4 years:

IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2021-03-04 Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:4(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2021-03-04 Local time: 14:15

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
To gain access and complete the necessary documents please follow the instruction below
Visit – WWW.Kentbusinessportal.org.uk
Select – Opportunities
Select Organisation – Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest – you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 – when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 – when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
NB
Tenderers must ensure that Annex H – Education Management Systems Framework Agreement Terms and Conditions and Annex I – Education Management Systems Individual Contract Terms and Conditions are agreed and signed by the appropriate authorised signatory during the Tender process and any queries raised during the clarification process.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Commercial Services
Postal address: 1 Abbey Wood Road, Kings Hill
Town: West Malling
Postal code: ME19 4YT
Country: United Kingdom
VI.5) Date of dispatch of this notice:2021-01-14