United Kingdom-Winchester: Food, beverages, tobacco and related products

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (15/S 232-421391/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU
Award criteria: Most economic bid
Type of bid required: Mixed global and partial bid

Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Hampshire County Council County Supplies
Bar End Road
Winchester
Postal code: SO23 9NR
United Kingdom
Internet Address(es):
General address of the contracting authority:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Regional or local authority
I.3) Main activity: General public services,Public order and saftey,Environment,Social protection,Recreation culture and religion,Education
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Members of CBC, Educational Establishments, Hampshire Fire and Rescue Service, Hampshire Constabulary and the Office of the Police and Crime Commissioner, Martitime and Coastguard Agency Emergency Services, Public sector care homes, Poole Borough Council, Portsmouth City Council, Southampton City Council, Southampton City Catering, NHS Bodies and Ambulance Services, Central Government Department and their Agencies, Registered Charities and other Councils or Government Bodies within neighbouring counties located within South East England.

Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
Supply and Distribution of Fresh Meat and Fish, Cheeses and Charcuterie, Cakes and Bakery, Coffee, Ice Cream and other Miscellaneous Items.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies
Type of supplies contract: Purchase
Nuts code: UKJ
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves the establishment of a framework agreement:
II.1.4) Information on framework agreement:
Framework agreement with several operators
Duration of the framework agreement in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 1 610 000 and 1 620 000 GBP
II.1.5) Short description of the specific contract:
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the supply and distribution of Fresh Meat, Fish, Cheeses and Charcuterie, Cakes and Bakery, Coffee, Ice Cream and other miscellaneous items.
The Framework will be split into 7 Lots: Bread and cakes; Cheeses and charcuterie; Speciality ice cream including distribution and freezer contract; Speciality espresso coffee framework including product, machine purchases, maintenance, servicing and staff training; Fish and fish products; Fresh meat and meat products; Supply and distribution of wholesale miscellaneous local produce items.
The Framework will commence on 1.4.2016 and will be for a period of 4 years.
II.1.6) Common procurement vocabulary (CPV): 15000000, 39711120, 39711310, 15555100, 15100000, 03311000, 15860000, 15810000, 15540000
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): NO
II.1.8) Lots:
The contract is divided into lots: Yes. Tenders may be submitted for one or more lots
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
II.2.2) Information about options:
II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion:
Starting 1.4.2016Completion 31.3.2020
Information about lots
Lot No: 1; Lot title: Bakery and Cakes
1) Short description: Lot 1a — Cakes — boxed, whole, individually wrapped and unwrapped including gluten free (GBP 85 000 over 4 years).Lot 1b — Bakery items — speciality bread and rolls (GBP 69 000 over 4 years).
2) Common procurement vocabulary (CPV): 15810000
3) Quantity or scope:

Estimated value excluding VAT: 154 000GBP
4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 2; Lot title: Cheeses and Charcuterie
1) Short description: Cheeses — to include sourced from local Hampshire and surrounding Counties. Charcuterie, Salami and cured meats from the local Hampshire and surrounding Counties.
2) Common procurement vocabulary (CPV): 15540000,15100000
3) Quantity or scope:

Estimated value excluding VAT: 60 000GBP
4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 3; Lot title: Speciality ice cream product and service contract
1) Short description: Handheld impulse wrapped products, Catering tubs, Soft Serve ice cream and Ambient products — cones, sauces, toppings.Units and accessories — parasols, plastic spoons, sterilisers, purchased freezers with free stock including service agreement and parts warranty.
2) Common procurement vocabulary (CPV): 15555100,39711120
3) Quantity or scope:

Estimated value excluding VAT: 330 000GBP
4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 4; Lot title: Speciality coffee including beans, filter and espresso machine purchases, maintenance, servicing and staff training
1) Short description: — Espresso beans, filter coffee, hot chocolate, sugar, cups and cleaning sundries.— The purchase and maintenance of bean2cup and traditional espresso machines. The purchase or on loan filter coffee machines.— Staff training, café design, marketing support.
2) Common procurement vocabulary (CPV): 15860000,39711310
3) Quantity or scope:

Estimated value excluding VAT: 613 000GBP
4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 5; Lot title: Fish and fish products
1) Short description: Local fish speciality products and trout.
2) Common procurement vocabulary (CPV): 03311000
3) Quantity or scope:

Estimated value excluding VAT: 146 000GBP
4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 6; Lot title: Fresh meat and meat products
1) Short description: Butchery meats and local meat speciality products.
2) Common procurement vocabulary (CPV): 15100000
3) Quantity or scope:

Estimated value excluding VAT: 312 000GBP
4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Lot No: 7; Lot title: Wholesale Miscellaneous Items
1) Short description: Wholesale distribution of fresh, dry, chilled and frozen products specialising in local produce.
2) Common procurement vocabulary (CPV): 15000000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4) Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
III.2.2) Economic and financial ability:
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required: As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Invitation to Tender documentation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required: As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Invitation to Tender documentation.
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
III.3.2) Staff responsible for the execution of the service:
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) Award criteria:
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
CC06891
IV.3.2) Previous publication(s) concerning the same contract:
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:18.01.2016
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
25.01.2016 – 14:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening of tenders:

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 42 months.

VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
Interested parties should register their interest in the project via the In-Tend website , and complete and submit the tender return document together with any supporting information requested by 14:00 hrs on Monday 25.1.2016.
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VI.4) Procedures for appeal:
VI.5) Date of dispatch of this notice:
27.11.2015