United Kingdom-WINCHESTER: Framework for Supply, Installation and Maintenance of Authority Owned Bus Shelter and Bus Stop Infrastructure

Type of document: Contract award
Country: United Kingdom
Publication Ref: 004352/S 000-2025
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: HAMPSHIRE COUNTY COUNCIL
Postal address: The Castle
Town: WINCHESTER
Postal code: SO238ZB
Country: United Kingdom
Email: strategic.procurement@hants.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Framework for Supply, Installation and Maintenance of Authority Owned Bus Shelter and Bus Stop Infrastructure

Reference number: UN24309
II.1.2) Main CPV code: 44212321
II.1.3) Type of contract Supplies
II.1.4) Short description
Hampshire Passenger transport service owns and maintains approximately 125 bus shelters across Hampshire County Council’s passenger transport remit to support the region’s public transport network by making it easier for people to access employment, healthcare, leisure and education. An improved public transport system supports economic growth by providing a more efficient transport network, reducing traffic congestion and enabling sustainable development. 
Bus Shelters (BS)
The scope of works for shelters is A) Maintenance/repair, B) Assessments/checks, C) Supply/installation of shelters:
Maintenance – to include replacement of damaged shelter panels (polycarbonate, wood, aluminium/stainless steel and glass), removal and replacement of structural components including legs, transoms and midrails, cleaning of bus shelters/Real Time Information Units (RTPI), close down and removal of shelters, emergency shelter removals/close-downs/call outs, supply/install shelter graphics and integrated flag details, supply and install integrated flags/timetable cases, the removal, relocation and reinstallation of shelters, refurbishment of shelters (including on-site and off-site), storage of shelters, disconnection and reconnection of power supplies.
Assessments/checks – to include shelter surveys, CCTV monitoring including removal/transport of hard drives and help point monitoring, assessments of shelter paint micron density, metal fatigue/strength tests, wood fatigue/strength tests, solar panel meter recording. Periodic and routing electrical safety inspections and certification.
Supply/installation of shelters – to include manufacture from wood, aluminium and stainless steel. Differing sizes of modular construction and various roof width options. Other options to include polycarbonate panels, stainless steel, safety glass, RAL paint colour options, CCTV, solar panels, LED lighting, timer/proximity light sensors, installation of RTPI displays and brackets, provision of electrical feeder pillars and switchgear and trenching, management of supply of electrical connection.
Bus Stop Infrastructure (BSI)
The scope of works for Bus Stop Infrastructure tasks is A) Maintenance, B) Civil Works and C) Supply:
Maintenance – to include banding of flags/timetable cases/litterbins to poles, cleaning of bus stops/kiosks/CCTV/solar panels, close down of stops, emergency stop closes/call outs, supply/install post graphics and flag details, supply and install integrated flags/timetable cases/roundels, surveys, user acceptance tests of infrastructure, CCTV monitoring, removal/transport of hard drives and help point monitoring.
Civil works – to include 76mm poles, hardstands of various sizes, raised boarding kerbs, tactile dropped kerbs and repairs to existing stop civil works.
Supply – to include stop pole, bus stop cap, bus stop roundels, banding, bus stop flags, clearway plates, temporary stops, timetable case cap/vinyl/poly, CCTV, solar panels, near field communication tag (“NFC” tag) has small microchips that can be read by in range mobile devices. Information is stored in these microchips. An NFC tag that has the ability to send data to mobile phones with NFC capabilities; brackets for flag/timetable case and stickers (various – Traveline etc.).
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:8000000
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
45213315, 50200000

II.2.3) Place of performance
Region code: UKJ3
Main site or place of performance
This Framework covers the geographical scope for Hampshire County Council Authority area (not including Portsmouth and Southampton ),
The following Local Authorities can use the Framework upon completion of an Access agreement:
Dorset County Council
Bournemouth Christchurch and Poole Council
Oxfordshire County Council
Isle of Wight Council
Wiltshire Council
Surrey County Council
Town, Borough, District and Parish Councils within the Hampshire County Council Authority area
II.2.4) Description of the procurement
This opportunity is for the establishment of a Single Supplier Framework Agreement for Bus Shelter maintenance/repair, Assessments/checks, and Supply/installation and Bus Stop Infrastructure maintenance, civil works and supply and using the Open Procedure.
There is no guarantee of works and orders via the Framework from any named Authorities listed in “II.2.3 Main site or place of performance”.
II.2.5) Award criteria

II.2.11) Information about options
Options no

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information: Price is not the only award criterion .
Bidders must meet following to be awarded:
Submits appropriately signed Standard Forms (Annex 4)
Passes the ITT Stage 1 Pass/Fail requirements
Passes the ITT Stage 2 Pass/Fail requirements
Scores 60% or over in the Stage 2 Questionnaire
Has the lowest price per quality point

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
Section V: Award of contract
Contract No: UN24309
A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2025-02-07
V.2.2) Information about tenders
Number of tenders received:1
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Externiture Limited
Postal address: Unit 3 Daytona Drive
Town: Thatcham
Postal code: RG19 4ZD
Country: United Kingdom
Region code: UKJ11
The contractor is an SME no

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 8000000.00
Total value of the contract/lot:8000000.00
Currency:GBP

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Courts of England and Wales Judicial Office
Town: London
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2025-02-10