United Kingdom-YORK: class 158/9 wheelset and bogie overhaul & maintenance

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-003190/EN)
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: NORTHERN TRAINS LIMITED
National registration number: 03076444
Postal address: GEORGE STEPHENSON HOUSE, TOFT GREEN
Town: YORK
Postal code: Y016JT
Country: United Kingdom
Email: rory.walker@northernrailway.co.uk
Internet address(es):
Main address: www.northernrailway.co.uk

I.6) Main activity
Railway services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: class 158/9 wheelset and bogie overhaul & maintenance
II.1.2) Main CPV code: 34600000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
NTL operates 10 class 158/9s which are leased from Eversholt Rail. As to ensure these can be operated, NTL are required to procure bogie overhauls in line with the maintenance regime along with ongoing repairs caused through wear and tear out in traffic.
Eversholt do not hold a float of bogies to support an overhaul programme therefore it is agreed between Eversholt and Porterbrook that Northern utilise the Porterbrook float to support the bogie overhauls on the 158/9s until the end of the fleets expected life cycle. Porterbrook have an agreed contract with Pullman Rail for the management of all Porterbrook-owned Cl158 bogies. As such it is required that NTL has an agreement in place for the overhaul of the 158/9 bogies with Pullman.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)

II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The overhaul and maintenance of the 158/9 bogies and wheelsets in line with specification PB/CI0706 Issue 2.
In 2023 there are 5 overhauls planned and in 2024 a further 3. Plan thereafter is not yet confirmed and is subject to mileage.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
Initial term of the contract 2 years with further options to extend for 12 months + a further 12 months

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2023-02-01
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Pullman Rail Limited
National registration number: 02820938
Town: Cardiff
Country: United Kingdom
Nuts code:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: Northern Trains Limited
Town: York
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2023-02-01

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
NTL operates 10 class 158/9s which are leased from Eversholt Rail. So that these can be operated NTL are required to procure bogie overhauls in line with the ROSCOs specification which dictates the necessary maintenance regime. As to ensure compliance and the timely overhaul & maintenance regime for the 158/9 fleet it is necessary that Northern has access to the ROSCO’s float. Eversholt do not hold a float of bogies to support an overhaul programme therefore it is agreed between Eversholt and Porterbrook that Northern are required to utilise the Porterbrook float to support the bogie overhauls. Porterbrook have an agreed contract with Pullman Rail for the management of all Porterbrook-owned Cl158 bogies. As such it is required that NTL has an agreement in place for the overhaul of the 158/9 bogies with Pullman.