Supply and Installation of Procure to Pay Solution (Catering)

Type of document: Contract Notice
Country: United Kingdom

1. Title: SUPPLY AND INSTALLATION OF PROCURE TO PAY SOLUTION (CATERING)
2. Awarding Authority: University of Birmingham. Web: (Susanna Ting).
3. Contract type: Supply contract
Open
4. Description: Supply and Installation of Procure to Pay Solution (Catering)
The Awarding Authority wishes to establish a contract with a Single Provider for the provision, implementation and ongoing support and maintenance of a fully integrated Central Billing, Procure to Pay and Stock management solution. The successful provider would be able to provide a fully integrated service of both “systems and procurement” to support Hospitality and Accommodation Services (HAS), they would provide monthly summary billing and have appropriate systems in place to provide the University with excellent value for money and an excellent service level demanded by a large Russell Group University with over 34,000 students.
The Awarding Authority is looking to replace several of its existing systems in order to operate one system which will meet the needs of an expanding catering operation for now and into the future. The system must cater for the different functions operating in the university, namely purchasing, finance and catering operations. The system should ideally provide modules which provide the functions listed below and further be able to maximise market price across a wide category of food and drink products able to deliver contract price compliance whilst providing an end to end contract management solution for the institution:
1.1 E-invoices and supplier payments with detail analysis
1.2 Financial systems integration
1.3 Procure to Pay
1.4 Recipe management
1.5 Stock management combined with production planning system facility.
1.6 Supplier management
1.7 Epos integration and sales analysis
5. CPV Code(s): 55520000, 72232000, 48000000
6. NUTS code(s): UKG, UKG3, UKG31
7. Main site or location of works, main place of delivery or main place of performance: West Midlands, West Midlands, Birmingham.
8. Reference attributed by awarding authority: SC5545/17
9. Estimated value of requirement: Estimated Value: The annual procurement spend is in the region of £4M
10. Date documents can be requested until: 10.7.2017.
11. Address to which they must be sent: For further information on the above contract please visit Web:
12. Other information: Award : 03 August 2017
Contract Start : 08 August 2017
Contract End : 07 August 2023
Extension Clause Date : 12 June 2023
OJEU Notice Date : 05 June 2017
Process : OJEU
TKR-201766-EX-978124