United Kingdom-Nottinghamshire: Provision of Library Stock to East Midlands & Mid Anglia Library Consortium

Type of document: Contract award
Country: United Kingdom
Publication Ref: (2024/S 000-000530/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Not applicable

Contract award notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Nottinghamshire County Council
Postal address: County Hall, Loughborough Road Westbridgford
Town: Nottinghamshire
Postal code: NG2 7QP
Country: United Kingdom
Contact Person: Mrs Katie Greenhalgh
Telephone: +44 1159774761
Email: katie.greenhalgh@nottscc.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Derby City Council
Postal address: Corporation Street
Town: Deby
Postal code: DE1 2FS
Country: United Kingdom
Contact Person: Collette Levers
Telephone: +44 01132641722
Email: Collette.Levers@derby.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Derbyshire County Council
Postal address: County Hall
Town: Matlock
Postal code: DE4 3AG
Country: United Kingdom
Contact Person: Anna Cotsell
Telephone: +44 1629533190
Email: Anna.Cotsell@derbyshire.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Nottingham City Council
Postal address: Loxley House, Station Street
Town: Nottingham
Postal code: NG2 3NG
Country: United Kingdom
Contact Person: Laura Iremonger
Telephone: +44 1158761945
Email: Laura.Iremonger@nottinghamcity.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Leicester City Council
Postal address: 115 Charles Street
Town: Leicester
Postal code: LE1 1FZ
Country: United Kingdom
Contact Person: Graham Whatley
Telephone: +44 1164543264
Email: Graham.Whatley@leicester.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Leicestershire County Council
Postal address: County Hall, Leicester Road
Town: Leicester
Postal code: LE3 8RA
Country: United Kingdom
Contact Person: Kate Lister
Telephone: +44 1163053635
Email: Kate.Lister@leics.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Cambridgeshire County Council
Postal address: Shire Hall, Castle Street
Town: Cambridge
Postal code: CB3 0AP
Country: United Kingdom
Contact Person: Elizabeth Smith
Telephone: +44 01223729104
Email: Elizabeth.Smith@cambridgeshire.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Peterborough City Council
Postal address: Bridge Street
Town: Peterborough
Postal code: PE1 1HF
Country: United Kingdom
Contact Person: Peter Aldridge
Telephone: +44 01733864143
Email: Peter.Aldridge@peterboroughlimited.co.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Rutland County Council District Council
Postal address: Catmose Street
Town: Oakham
Postal code: LE15 6HP
Country: United Kingdom
Contact Person: Emily Barwell
Telephone: +44 7973855186
Email: ebarwell@rutland.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.2) Joint Procurement:
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of Library Stock to East Midlands & Mid Anglia Library Consortium

Reference number: DN684871
II.1.2) Main CPV code: 22000000
II.1.3) Type of contract Supplies
II.1.4) Short Description: Nottinghamshire County Council (NCC) ‘the Council’ ran an open tender process on
behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new
framework agreement for the supply of Library stock materials.
This is a collaborative procurement exercise undertaken by the following consortium
members; Cambridgeshire County Council, Inspire, Nottingham City Council, Derbyshire
County Council, Derby City, Leicestershire County Council, Leicester City Council,
Peterborough City Council and Rutland County Council District Council and any resulting
framework agreement will be entered into on behalf of the Consortium by Derby City Council
as the lead member of the consortium. Each member of the Consortium will be responsible
for calling off the services they require.
This new framework agreement will replace the current framework ‘Provision of Library
Stock to East Midlands & Mid Anglia Library (EMMAC) consortium’ reference DN433696
which will end on the 31st of March 2024.
The term of the framework agreement will be for 4 years.
The call-off period will be for 4 years with the option of two extensions each of 12 months duration
To allow time for the call-off contracts and order forms to be completed and approved, there
will be a period of mobilisation between the Framework Agreement Commencement Date
and the Service Commencement Date. The Framework Agreement will commence from the
1st of February 2024 and the Service will commence from the 1st of April 2024.
This is a new competitive procurement process using an open procedure conducted in
accordance with the Public Procurement 2015 Regulations and advertised in the Find a
Tender Service Find high value contracts in the public sector GOV.UK (www.gov.uk ).
Please read all the tender documents. If you have any questions, please submit them through
the procurement portal using the messaging facility.
To register your interest in this tender and to view the tender documents, the tender is
published on
Reference DN684871
The closing date for the receipt of tenders was the 16th October 2023. A standstill period of 10 days commenced from the notification of outcome.
II.1.6) Information about lots:
The contract is divided into lots: yes
II.1.7) Total value of the procurement(excluding VAT)
Value:9138400
Currency:GBP
II.2) Description
II.2.1) Title: Lot 1. Adult fiction, non-fiction books and standing orders
Lot No:1
II.2.2)Additional CPV code(s)
Main CPV code: 22113000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Nottinghamshire County Council (NCC) ‘the Council’ is running an open tender process on
behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new
framework agreement for the supply of Library stock materials.
Lot 1 is for the provision of stock for adult fiction and non-fiction and for a standing order
service for the supply of adult titles. Bidders must be able to offer a website for stock
selection and stock ordering and must offer a frequent and reliable direct delivery service to
multiple locations to ensure a fast and efficient delivery of library stock.
A single supplier will be awarded to this lot

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The framework agreement is for a term of 4 years with no extensions.
The call off period will be for 4 years with the option of two extensions each of 12 months
duration.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information: The estimated Year 1 expenditure for lot 1 is £1,327,400 which equates to which equates to a
total potential value of £5,309,600 over the maximum term of 4 years.
Please note that this is an indicative value and the Consortium cannot guarantee the value of
business under the framework agreement

II.2.1) Title: Lot 2. Children’s and young adult fiction and non-fiction books, books for education library services; including non-fiction to support Foundation, KS1 and KS2 and some provision for KS3 and KS4
Lot No:2
II.2.2)Additional CPV code(s)
Main CPV code: 22110000
Main CPV code: 92511000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
Nottinghamshire County Council (NCC) ‘the Council’ is running an open tender process on
behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new
framework agreement for the supply of Library stock materials.
Lot 2 is for the provision of stock for children’s and young adult fiction and non-fiction books,
books for education library services ; including non-fiction to support Foundation, KS1 and
KS2 and some provision for KS3 and KS4. The age range for purpose of this Lot is 0-19 years
old.
Bidders must be able to offer a website for stock selection and stock ordering and must offer
a frequent and reliable direct delivery service to multiple locations to ensure a fast and
efficient delivery of library stock

II.2.5)Award criteria

II.2.11) Information about options
Options yes
Description of options: The framework agreement is for a term of 4 years with no extensions.
The call off period will be for 4 years with the option of two extensions each of 12 months
duration.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information: The estimated Year 1 expenditure for lot 2 is £957,200 which equates to which equates to a
total potential value of £3,828,800 over the maximum term of 4 years.
Please note that this is an indicative value and the Consortium cannot guarantee the value of
business under the framework agreement

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2023/S 000-026981
Section V: Award of contract
Contract No: DN684871
Lot No: 1
Title: Provision of Library Stock to East Midlands & Mid Anglia Library Consortium

A contract/lot is awarded yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:2023-11-23
V.2.2) Information about tenders
Number of tenders received:2
Number of tenders received from SMEs:2
Number of tenders received from other EU Member States:0
Number of tenders received from non-EU Member States:0
Number of tenders received by electronic means:0
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Peters Limited
Postal address: 120 Bromsgrove Street
Town: Birmingham
Postal code: B5 6RJ
Country: United Kingdom
Telephone: +44 01216666646
Email: Ray.Dyer@peters.co.uk
Nuts code:
Internet address:
The contractor is an SME yes

V.2.4) Information on value of the contract/lot(excluding VAT)
Initial estimated total value of the contract/lot: 9138400
Total value of the contract/lot:9138400
Currency:GBP

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: The Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Internet address:

VI.5) Date of dispatch of this notice:
2024-01-08